Filter
Top Products
5-2 A-61588 July 2008
File Naming settings The Scan Station offers several ways you can customize how scanned
documents are delivered to their final destinations. While in Settings
mode you can select the File Name Settings icon which provides three
options for naming and delivering your scanned documents:
• Folder Name
• File Name Prefix
• Advanced: provides two additional settings that allow you to
optionally add a date and time stamp to the resulting scanned file
name, and allows the user to interactively name files as they are
delivered to each destination.
Folder Name — allows you to define the final folder(s) where scanned
documents are deposited. This option only pertains to documents that
are being scanned to either a Network destination (FTP or shared
folder) or a USB flash drive. If a folder name is defined, it will be
appended to the full path selected in the destination. For example, if a
network folder defined as: \\myserver\myfolder\docs is selected and the
Folder Name is set to “designdocs” then the scanned document is
placed in the following folder: \\myserver\myfolder\docs\designdocs.
If multiple folder levels are defined in the Folder Name field, the
scanned documents will be placed in the full path defined by the
destination and the “Folder Name”. In the previous example, if the
“Folder Name” was defined as “designdocs\worddocs” then the
scanned document is placed in
\\myserver\myfolder\docs\designdocs\worddocs.
In either case, if the path to the final destination does not exist, then the
Scan Station attempts to create the full path to the destination. This is
true for network destinations as well as USB flash drive destinations. As
in the previous example, if the sub-folders docs and/or worddocs did
not exist, they would be created prior to copying the scanned document
providing the Scan Station account has appropriate user rights.
File Name Prefix — allows the user to define the file name used when
copying the scanned document to it’s destination. If this field is left
blank, the default file name KSS100 will be used. However, if a special
file name needs to be defined, then the user can enter the file name of
their choice. For example, if the following entry is made for File Name
Prefix: “Receipt” then all files created would take on the form of
“Receipt_20070120_100155.xxx” where the .xxx represents the
appropriate file name extension (either .jpg, .tif or .pdf) and
“20070120_100155” represents the date and time the file was created.