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5.5 Converting into Word / Excel / PowerPoint Files
ScanSnap S510 Operator's Guide 157
About Actions
5
ATTENTION
About the OCR function of ABBYY FineReader for ScanSnap
• Some types of documents are occasionally misrecognized. Before
recognition, check whether the documents you want to convert are suitable
for conversion according to the following guidelines.
- Suitable for conversion to Word
Documents created by using simple page layout with one or two columns
- Suitable for conversion to Excel
Simple tables in which every border line connects to the outside borders
- Not suitable for conversion to Word
Documents created by using complex page layout comprised of diagrams,
tables, and letters, such as a brochure, magazine, and newspaper
- Not suitable for conversion to Excel
Documents containing tables without borders, complex tables with too
many borders, convoluted tables containing sub-tables, diagrams, graphs
and charts, photographs, and/or characters written in vertical direction
(Diagrams, graphs and charts, photographs, and characters written in
vertical direction are not converted.)
• The following parameters may not be inherited from the originals during
conversion. It is recommended that the converted documents be opened
with Microsoft
®
Word or Microsoft
®
Excel to correct or edit misrecognized
letters.
- Font and size of characters
- Character spacing and line spacing
- Underline, bold, and Italic
- Superscript and subscript
The following types of documents may be misrecognized. If so, change the
"Color mode" to "Color" and/or increase the resolution (Image quality) to
improve the results of conversion.
- Documents containing handwritten characters
- Text including small characters (smaller than 10 points)
- Skewed documents
- Documents in languages other than the specified language
- Documents containing characters written in an unevenly-colored or
patterned background
(Characters to which effects, such as Shadow, Outline, and Shading, are
applied.)
- Documents of complex layout and documents including unreadable
characters
(It may take an extended period of time to convert these documents.)
• ABBYY FineReader for ScanSnap can text-recognize only PDF files that
are created by using the ScanSnap, but it cannot text-recognize PDF files
created by using Adobe Acrobat or other applications.
• A converted Excel worksheet can contain up to 65536 rows.
• If documents are scanned upside down or in landscape orientation,
conversion will fail. Mark the "Allow automatic image rotation" checkbox
(page 82), or load documents face down in portrait orientation.